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Detailed Guide on Hybrid ERP and it’s Advantages

It’s common knowledge that ERP is being widely implemented by businesses of all sizes and across industries.

There are numerous ERP applications available in the market, from hundreds of vendors globally.

There are several types of ERP solutions, categorized by various factors like for which business it is aimed, how it is deployed, and so on.

We know that ERP is a suite of tools that integrates most of the business processes in an organization, centralizing the information and providing actionable insights in real-time.

It reduces human effort, boosts productivity, minimizes error and wastage, and enhances profitability.

It also facilitates better coordination and communication among departments and employees.

Today, we will discuss the main ways the software is deployed, and focus on one specific type called hybrid ERP.

ERP can be deployed in one of three ways:

On-Premises ERP

In this method, the software is installed and on the computers in the company’s data center, and managed in-house.

This necessitates a pretty steep capital outlay, and also takes more time for installation, and maintenance is generally more expensive.

This is suitable for large businesses that need complete control of their data and can afford the expenditure.

Cloud ERP

Tranquil is an ERP application where the software is deployed remotely – in the cloud – and the data is also managed there by your vendor.

Users can access the software via a web browser over the internet.

Cloud ERP is much less expensive compared to on-premise deployment; in fact, you only need to pay for what you use.

ALSO READ : Important ERP Modules and Features

On-Premises vs Cloud ERP

On-Premises vs Cloud ERP

While both deployments provide support for core business activities, they differ in some areas, which are enumerated below:

  • Cost – We already saw above that on-premise deployment necessitates substantial capital investment in both hardware and software, while for cloud deployment you can pick and choose the functionalities and pay for what you use only.
  • Speed – Cloud ERP can be deployed faster on IT infrastructure the vendor already has access to; unlike on-premise deployment where the infrastructure may need to be acquired and deployed previously.
  • Expertise – Cloud deployment means your vendor manages the system, fixing bugs, making upgrades automatically, etc. So that you don’t have to do anything. However, with on-premise deployment, you need qualified staff capable of installing, upgrading, and managing the system.
  • User-Friendliness – Cloud ERPs have a short learning curve and are more intuitive than on-premise ERP software.
  • Scalability – While both deployments can scale to support a growing business, cloud ERP is easier and quicker to scale as you just need to purchase more subscriptions, whereas, in the on-premise deployment, you will need to purchase more hardware.
  • Control – On-premise ERP offers you much more control over your data as it is stored locally, as compared to cloud-deployed ERP where data is stored in the cloud.
  • Features – As on-premise ERP solutions have been around for a much longer time, they have many more features as compared to cloud solutions.
  • Customization – Both types of ERP can be customized to fit the individual needs of the business
  • Upgrades – With cloud ERP, the vendor incorporates new features into the cloud, and you get immediate access; however, with on-premise ERP, it takes much longer as you have to wait for the new version to be released, and then every time, you have to install it. Again, if your on-premise ERP software is extensively customized, getting upgrades can become very cumbersome.

Now that we have seen in some detail what on-premise ERP and cloud-deployed ERP software are, it brings us to hybrid ERP.

ALSO READ : Benefits of ERP for Accounting and Financial Management

What Is Hybrid ERP?

What Is Hybrid ERP

As the name suggests, it’s a combination of on-premise and cloud ERP systems.

Some companies may require this kind of deployment to fulfill their business requirements.

The most common hybrid ERP deployment is two-tier ERP.

This consists of:

  • On-premises ERP system for corporate functions; this is tier 1.
  • Additional cloud ERP software to support specific business units or regions; this is tier 2.

This approach helps to bring down overall expenditure and to address specific local needs.

Sometimes, cloud ERP is deployed for certain specific functions: for example, CRM.

This is because cloud solution vendors often have better support for them; furthermore, executives can access it through their mobile devices when working in the field.

ALSO READ : How Do ERP Systems Work

Hybrid ERP Advantages

Previously, companies, even with multiple businesses used to deploy one ERP system, that too on-premises, for the whole company.

The reason was that it was easy to share information and there was support for the same business activities across all locations and groups, as well as the central office.

However, this approach necessitated huge expenditure, was cumbersome to manage, and businesses used to struggle to implement it.

The hybrid model of ERP deployment has been gaining popularity due to the many advantages it offers, like:

Lower Expenses

Buying disparate cloud systems for different regions or business groups, or implementing a single ERP throughout the organization, can both be very expensive propositions.

By implementing the hybrid ERP system, this cost can be brought down significantly.

Responsiveness to Local Business Requirements

Responsiveness to Local Business Requirements

Businesses can choose from a wide range of cloud-based ERP solutions to find the one with the features they need.

This allows them to fulfill local business needs quicker, instead of waiting for corporate IT to implement a single ERP application across the company.

Increased Simplicity

Smaller units usually have less complex business processes; the workflows are likely to be vastly different from those units with hundreds of employees.

Ergo, it makes good business sense for the smaller group to have a simpler process rather than adopt a complex process that is implemented at larger divisions.

ALSO READ : Challenges in ERP Implementation

Reasons to Deploy Hybrid ERP

Several revolutionary technologies are being increasingly implemented in businesses, creating huge disruption: IoT, cloud computing, AI, are some of them.

This makes one wonder about the long-term efficiency of hybrid ERP software.

Managers want to be absolutely sure that they are doing the right thing by choosing a hybrid approach, as it should be viable in the long run, for their organization.

Industry veterans are of the opinion that their hybrid ERP mode is here to stay, and will be the leader in modern workplaces.

There are several reasons for companies to choose a hybrid model; we have already established that it helps to reduce the cost of deployment.

Let us look at the other most common ones:

Innovate Quicker and Gain a Competitive Edge

Innovate Quicker and Gain a Competitive Edge

Typically, cloud ERP vendors are able to add new features like analytics, e-commerce, IoT, social media, AI, and so on, rather than conventional ERP vendors.

This is because the new features can be made available to all customers of the cloud ERP simultaneously.

Several vendors of on-premises ERP are now adding cloud software to their repertoire, and are likely to concentrate their R&D efforts on the latest software.

Having a hybrid ERP strategy lets you access innovative features and get a competitive edge with the cloud solution, while you continue to use the on-premises system for slowly changing functions.

ALSO READ : How is AI transforming ERP?

Meet Specific Needs

You can select regional cloud or industry-specific ERP solutions to meet specific business needs.

Digital media, business services, and similar industries may especially benefit from the newer cloud-based ERP solutions than the conventional ERP apps.

Regional units can also choose systems that conform to local tax or language mandates.

Stepping Stone to the Cloud

Often, businesses use a hybrid ERP approach to check out how well the cloud ERP performs; when they are satisfied with the value addition brought by the cloud, they may choose to deploy it across the entire organization.

For example, some businesses may choose to replace legacy CRMs or inventory management systems with a cloud ERP, as a first step.

Regulatory compliance

Regulatory compliance

Businesses often have to comply with several regulations issued by the Government, and these regulations may be subject to sudden change.

Cloud ERP solutions are more adept at helping you to adhere to regulatory compliance rather than a corporate ERP solution.

ALSO READ : Importance of ERP System in Different Industries

Combining the Best of Both Worlds

Hybrid platforms take the best of both cloud and on-premises ERP and are hence more practical, agile, and responsive than either on-premise applications or solely cloud-based systems.

Hybrid ERP is capable of responding swiftly to sudden changes in the corporate environment.

As they automate the most repetitive and cumbersome tasks, managers are freed to focus on strategic decisions.

Flexible and User-Friendly

Hybrid ERP solutions are more flexible, and hence popular as long-term options.

They are also highly customizable, which means that businesses can choose the modules that they need to fulfill their specific requirements.

The loose coupling system makes the hybrid system very popular; it ensures that the task flow management is smooth and seamless, and saves the business from paying for features they don’t need.

ALSO READ : Benefits Of Software As A Service

Advanced Analytics

Cloud ERP can handle vast amounts of data – whether it is storing, extracting, manipulating, or reporting.

It organizes critical business data in a streamlined fashion.

This means, when you choose the hybrid ERP system, you get these advantages too.

The data that is stored can also be analyzed by the ERP, helping business owners and managers to understand the information properly.

With real-time reporting and cutting-edge analytics, hybrid ERP systems offer comprehensive visibility into the business.

They help reduce manual effort and enhance productivity.

ALSO READ : How to Choose an ERP Software to Enhance your Purchase Management

Hybrid ERP Data Management Considerations

Hybrid ERP Data Management Considerations

The main and only concern with deploying a hybrid ERP is that you may lose the advantage of sharing one database across the whole company, including the different business groups and regions.

Robust ERP solutions like Tranquil, however, overcome this problem with their built-in integration capabilities.

This means, once deployed, it will integrate with the legacy on-premise ERP systems that organizations already have.

This helps in data synchronization, consolidation of financial data, and streamlining business processes across groups, departments, and more.

We can understand that you may be initially hesitant about deploying cloud ERP in your organization.

We invite you to schedule a demo of Tranquil ERP at your convenient time and date so that we can explain to you and show you how exactly our ERP solution will help your business to gain rapid growth. Our team will be happy to answer all your queries. Contact us.

 

 

ERP Implementation in Agriculture Business

Agriculture has an important role in the economy of a country.

It contributes significantly to economic prosperity by supplying food resources, a vital and essential resource.

Agriculture, if conducted properly, can make a nation self-sufficient in food.

To this end, those in the industry have always invested in and adopted the latest technologies and industry best practices to ensure good yields, quality products, and reduce operational costs.

ALSO READ: Guide on How Do ERP Systems Work

It is important to remember that unlike in factory production, agriculture is subject to various external factors that cannot be controlled by human intervention – like weather, plant diseases, forest fires, and the like.

It is therefore all the more important to focus on the internal processes that can be controlled by human actions.

One trend that has been gaining rapid popularity is ERP implementation in agriculture, as it helps in running the business in a more organized manner, it helps to streamline the main processes like procurement of seeds, fertilizers, equipment, production, and distribution of agricultural produce.

An efficient and scalable ERP like Tranquil can help to improve the efficiency of operations, enhance traceability, track accounting and finances efficiently, facilitate proper inventory management, and so on.

A comprehensive ERP for agriculture industry can automate business processes and eliminate redundancies through various modules for procurement, accounting, finance and accounting, inventory, sales, etc.

ERP Software for Agricultural Industry

Apart from the usual modules found in ERP, these additional or special features can be found in ERP for agricultural industry.

Agricultural Data

Thanks to the advent of technology in agriculture, numerous tools, techniques, equipment, and innovative models and software are all available in the market.

ERP software can integrate all of these and manage them efficiently.

Cloud-based ERP like Tranquil centralizes information from across the business, ensuring all employees are on the same page.

ALSO READ: ERP Software for Healthcare Industry

Agricultural Sales

Agriculure Sales

Agriculture ERP software helps in minimizing errors and confusion and helps increase sales and profitability.

The software can help agricultural businesses to market their goods more efficiently.

Managing Processes

Activities like procurement, order management, inventory management, and so on, are handled efficiently by the ERP.

It facilitates the fulfillment of sector-specific requirements and goals, aligning them with modern technology.

Compliance Management

The purchase and sale of agricultural commodities are subject to numerous regulatory norms, and compliance has to be ensured.

ERP software helps in ensuring compliance through tracking announcements and releases of the relevant authorities, sending alert notifications regarding changes, and auto-generation of requisite documents.

Additional features in ERP for agriculture industry:

  • Handle multiple receipts and deliveries against one order
  • Managing multiple warehouses
  • Calculation of batch-wise stock and profitability
  • Supply chain management
  • Quality control measures at every phase
  • A suite of MIS reports on expenses and revenues which helps in efficient financial management

Benefits of ERP for Agriculture

Benefits of ERP for Agriculture

1. Crop Management

Crop management deals with what should be planted, when, where, and how.

While it’s simple enough when you only have a single crop, it can get complicated when there are more types.

ERP can automate the following processes:

  • Buying seeds through online tenders on digital auction platforms
  • Monitoring types and quantities of fertilizers and pesticides
  • Streamlining data collection, watering, etc
  • Controlling harvesting and storage

ALSO READ: ERP Software to Enhance your Purchase Management

2. Efficient Production Management

To achieve efficiency in agricultural production, it is essential that employee and equipment scheduling, seasonal crops, supply chain, and so on are properly allocated and handled – more so if the business owns multiple farms.

With the right ERP, your efficiency of operations improves at every stage of production and improves visibility of:

  • Crops planted
  • Expense information
  • Information on planting and sowing
  • Measuring actuals against yield forecasts
  • Task and employee information

You can easily schedule production with Tranquil’s job management module – organizing human, machine, and financial resources quantity and category-wise.

3. Land Plots Management

Land Plots Management

Agriculture ERP simplifies communication as all the data is accessible through a central database – this makes managing land and plots a breeze.

The dashboards can be configured to display:

  • Data on borders of plots
  • Geolocation
  • Livestock location and pasture information
  • Information related to leasing, renting or buying land
  • Fertilizer usage data
  • Data on frequency and times of watering
  • Crops data including which crops are planted in what location and so on

ALSO READ: Most Important ERP Modules and Features

4. Traceability

Today’s consumer is far more aware and wants to know that the food they eat is safe and pure.

This means agriculturists need to track the seeds and fertilizers; the fields where the crops grew, and how they move through the supply chain, and so on, to ensure their safety and that they don’t get contaminated.

Agriculture ERP helps to provide this traceability, so that the food that eventually reaches the tables of consumers, is safe and free from harmful chemicals, pests, and so on.

5. Machinery Management

The advent of sophisticated equipment like tractors, harvesters, sprinklers and more, has made farming easier and has replaced manual or animal labor – increasing the speed and efficiency of work.

Sensors can collect information on machinery used to provide valuable insights.

These include:

  • Number of hours operated
  • Employees operating the machinery
  • Amortization and accounting information
  • Current location and distance traveled

ALSO READ:  Mobile ERP – Features and Applications

6. HRMS Integration

HRMS integration

On farms, a lot of seasonal work is carried out.

An ERP application with an HRMS module built-in will help in tracking the workers to ensure their payment is made; it can also help provide payment methods of taxes withheld and other worker-associated expenses.

Farmworkers work outside, moving from field to field, and they need food, water, and sanitation facilities.

Robust ERP software like Tranquil will help management to provide the right care and facilities for their employees.

7. Livestock Tracking

Agriculture ERP helps livestock farmers to track every animal through its life, including birth date, lineage, food consumption, proper growth, medications, and inoculations, whether it received hormone injections, and so on.

This module can also include a breeding calendar, which monitors females to know when they are in season and to be mated, their health during gestation, weight, and health of their offspring, and so on.

ALSO READ: Influence and Importance of ERP System in Different Industries

8. Field Mapping

field mapping

Most fields today are graded flat to prevent water run-off, and ensure that it seeps down to the roots. It’s likely that certain areas within a field are more fertile than others; this information comes in handy as the farmer can plant crops closer together in fertile zones, or apply more fertilizer in the less fertile ones, to get a balanced yield.

This data is recorded and made accessible by ERP software; it is used by farm equipment to notify tractors and other equipment to make the requisite adjustments during plowing, fertilizing, and planting, when going through fertile and less fertile zones.

These benefits are specific to agriculture ERP systems. Additionally, they also provide the following benefits:

  • Boost in productivity – with efficient use and allocation of resources and technology, agriculture business can experience a big boost in productivity
  • Cost reduction – optimal use of resources brings down overheads, thereby increasing profitability
  • Minimal wastage – ERP implementation can ensure that resources, seeds, fertilizers, fields, warehouses, and equipment are not wasted or left idle; it can also help prevent spoilage and wastage of harvested crops.
  • By recording all the operations and centralizing data from various departments, empowers the management to exercise better control, and to review and evaluate all processes and activities
  • Records all financial data accurately and generates reports to facilitate the management of corporate finances.
  • Automated payment reminders for both outstanding payments and receivables
  • It helps to reduce the possibility of human error through automation of repetitive and cumbersome tasks. This mitigates risks and improves accuracy
  • ERP ensures data safety as it is cloud-driven, and includes multiple security protocols, including controlled access to information
  • It provides an all-inclusive view of the entire business operation, providing real-time information and enabling the management to make data-driven decisions
  • Business analytics can help the farm owner see what strategies are working and where the bottlenecks are; they can measure KPIs against actuals, and take remedial action at the right time.
  • Cloud-based ERP allows agriculturists to check their inventory, yields, sales, and any other factor even remotely.
  • Free yourself and employees from monotonous paperwork to focus on more business-critical operations.
  • You can easily plan your future purchase and sales quantities with ERP’s planning tools and inventory projections.
  • Manage your supply chain more efficiently
  • Gives you a competitive edge over others in terms of efficiency, productivity, and cost reduction, which gives you higher yields and more revenues

Final Thoughts

The main idea behind implementing an ERP for agriculture is to reduce manual effort and paperwork and bring in more efficiency throughout the business.

From planting to harvesting, warehousing, and selling, your entire supply chain can be managed and controlled far more effectively with ERP software.

Are you still hesitant and unsure of how Tranquil ERP can benefit your agriculture business? You can see for yourself exactly how our ERP system can help simplify your complexities. Schedule a free demo of our software at a time of your convenience, and see the software work its magic. Our representatives will be at hand to answer all your queries, and explain every module and feature to your satisfaction.

Tranquil is a prominent cloud-based ERP software system that helps you to manage your projects and business work in a hassle-free way. Moreover, with this software, you can access your business data anywhere, any time. If you want to manage an ERP software system, you can get in touch with Tranquil software.

 

ERP vs CRM: Key Differences and Benefits

Businesses that want to use digital transformation and automate core business processes usually consider two software tools – ERP, or enterprise resource planning, and CRM, or customer relationship management.

Both systems are storehouses of important data, touching multiple departments.

Though they are often built using the same platform, they are usually sold separately – but they can be integrated at a later date.

Before we decide on ERP Vs CRM, let us see what both of them are, and how they can benefit businesses.

ALSO READ : How is AI transforming ERP?

What is ERP?

ERP is a software solution that helps a business makes optimal use of all resources required to run their business successfully.

It automates repetitive tasks, streamlines business functions, and centralizes data so that employees don’t have to deal with disparate systems.

It integrates every single business department, from Materials Procurement to Finance to HR, up to Sales.

Tranquil ERP is a robust and efficient ERP system that is ideal for SMEs.

Common Features of ERP

Common Features of ERP

Numerous ERP apps are available, and you may find different features in them; however, there are a few commonly seen features:

Financial Management

Functions like accounts payable and receivable, ledger, fixed assets, profit and loss statement, etc., are critical financial functions for any business.

The finance module can help you with every aspect of finance management, classify transactions, perform tax calculations, and generate reports that tell you about your company’s financial health at a glance.

Human Resource Management

The HR module helps to manage your employees optimally, with tools for scheduling work hours, distributing wages, approval of leaves, appraisals, promotions, raises, and so on.

It fosters inter-departmental interaction and collaboration.

Inventory Management

This is one of the most critical modules in an ERP system; it monitors stock levels, alerting you to critically low levels so that you can replenish the stock, or itself places orders automatically.

It helps in the efficient management of inventory, preventing under or over-stocking, and ensuring a sufficient quantity of materials on hand to facilitate smooth production or sales.

Supply Chain Management

Supply chain management is especially important for manufacturing businesses that have many different types of inventories to handle, and require multiple raw materials for production.

This functionality helps businesses to handle their supply chain more efficiently, ensuring that they have enough products to fulfill customer demands in time.

What are the Benefits of ERP?

With a unified, central database for all the financial and operational information from across the organization, ERP offers innumerable benefits to businesses:

  • Ensures that information sharing is easy and quick within the company
  • Eliminates human error with automation
  • Streamlines and optimizes processes for better productivity
  • Clean, secure, up-to-date data, no redundant or duplicate data
  • Cloud-based applications provide critical information to on-field and remote employees, facilitating remote work and collaboration, and empowering them with data to close deals
  • Real-time information access that provides comprehensive, valuable, in-depth insights that enable quick and effective decision making
  • Enhanced customer service; facilitates delivery of personalized services
  • Provides better financial control
  • Ensures compliance with regulations
  • Reduces risk, improves audit trails
  • Reduces cost of operations in the long run and increases profitability

ALSO READ : Challenges in ERP Implementation?

What is CRM?

What is CRM

To put it concisely, CRM is an application that handles all the different ways in which a customer engages with a business.

In the early days, it was software developed exclusively for sales departments, called sales force automation; however, soon other systems were built to manage interactions of customer service and marketing.

Over time, vendors combined these disparate systems under a single umbrella and christened it to customer relationship management, or CRM.

ALSO READ : How Does ERP Deliver ROI for Business?

Common Functions of CRM

The principal aim of CRM is nurturing leads, offering them a stellar buyer journey, and eventually converting them into customers.

The following modules or features of CRM work to achieve this goal.

Contact Management

Recording, tracking, and editing customer information is handled by this module.

This helps in assigning different contact to various sales agents, and you can even add them to different accounts.

You can also store their past purchases and bills.

ALSO READ : ERP Software to Enhance your Purchase Management

Client Interaction Tracking

You can track customers’ purchase history, and even browsing history; this gives an idea of customer preferences and can help you deliver tailored, personal information and deals to customers, increasing chances of closing sales.

You can also track and view payments to see their payment habits – do they pay in time, etc.

Database Management

Users from every department can access the same information in a centralized, intuitive dashboard; in some applications, additional functionality of data cleanup is included.

This removes redundant or irrelevant data so that you only see what is relevant and necessary.

Data in this database can be shared with other workflows in the organization to help in developing prospects and so on.

ALSO READ : Benefits of ERP for Accounting and Financial Management

Marketing and Campaign Management

One of the core activities in modern marketing is targeted advertising, and this module helps businesses to identify potential targets for specific campaigns, and measure their effectiveness.

In some apps, you may also have integrated email apps, facilitating the uploading of contact information, and sending of marketing communications.

Lead Management

This tool helps you to generate leads from numerous different sources like landing pages, referrals, emails, or PPC ads, etc.

You can easily configure lead routing, and track the progress of leads through the pipeline or sales funnel using different tools.

You can distribute the leads to different sales representatives via this function.

ALSO READ : What is Mobile ERP? Benefits and Applications

What are the Benefits of CRM?

The main aim of CRM software is to provide a central repository of customer information to the business, and this includes all the interactions the customer has had with the business.

This information, in combination with analytics, can help businesses make informed decisions on which customers to target for additional revenue, check sales teams’ performance, how to service customers efficiently and optimally, and so on.

The centralized dashboard allows sales executives to see which customers have outstanding service requests, and can take the necessary steps to resolve them.

Customer service call centers can identify high-value callers, and route them to the optimal service level.

ALSO READ : Introduction of ERP software in Warehouse & Fixed Asset Management

What are the Differences between ERP and CRM?

What are the differences between ERP and CRM

At its core, the difference between ERP and CRM is the approach used to increase profitability.

ERP focuses on decreasing overheads and reducing expenditure; it makes business processes efficient and productive, reducing the capital expenditure on them.

CRM on the other hand focuses on increasing sales to boost profits.

CRM is predominantly used by the sales and customer service departments, but ERP is used by almost all the departments in an organization.

ERP applications may include a CRM module, but CRM software never comes with ERP functionality.

To put it in a nutshell: ERP organizes processes, and CRM organizes people.

ERP vs CRM

ERP Software includes:

  • Planning Projects
  • Enhancing Data Reporting and Accuracy
  • Standardizing Business Operations
  • Automating Routine tasks
  • Streamlining and managing Processes like HR, Production, Inventory, and Supply Chain
  • Ensuring Compliance
  • Making Audits Easy

CRM Software handles:

  • Collecting, Analyzing and Reporting on Customer Data
  • Internal Collaboration
  • Marketing Campaigns
  • Sales Processes, Funnels, and Pipelines
  • Prioritizing Leads
  • Customer Support and Service
  • Loyalty Management and Rewards

ALSO READ : ERP Trends

What are the Similarities between ERP and CRM?

It’s not enough to know only the ERP and CRM differences, we also need to see where or how they are similar.

Both these software apps provide the following:

  • Achieving business goals quickly and increasing profitability
  • Improved efficiency of Operations
  • Optimal use of resources
  • Better, real-time reporting
  • More informed decision-making
  • Enhanced communication and collaboration both within and outside the organization
  • Facilitating remote working and collaboration with cloud-based systems

Do I need ERP or CRM – or both?

Do I need ERP or CRM - or both

Any company that aims for business growth and expansion, will ultimately need both ERP and CRM, either individually or integrated.

Implementing ERP significantly improves the efficiency of financial operations, thus giving a leg up for business growth.

It is much easier, more insightful, robust, and efficient when compared to using spreadsheets or entry-level accounting software.

It’s the same story for businesses using spreadsheets, email clients of various sales executives, and contact management systems to manage their relationships with customers.

A CRM tool will revolutionize customer management, make it more efficient, and help to serve the customer in a much better way.

That being said, do you invest first in a CRM or ERP?

That depends on your business value.

For example – if you have a few high-value customers, but complex financials, you may need an ERP first; but if you have a large pool of customers but your financials are pretty straightforward, a CRM might serve you better.

You may need an ERP in the following cases:

  • There are bottlenecks in your business operations
  • Stagnant business growth
  • You are at high risk for data security with low-risk mitigation
  • You have disparate and outdated systems or spreadsheets for various processes
  • Manual data entry is still continuing
  • Scalability is lacking in your systems
  • Too much time of the IT department is wasted in resolving issues with legacy systems
  • Resource management is not happening properly
  • The current systems are unable to handle your existing business requirements

ALSO READ : Influence and Importance of ERP System in Different Industries

You may need a CRM in the following cases:

  • Your customer data and interactions are stored in different places and difficult to access
  • Departments are not following up properly with leads
  • Leads and customers are contacted by too many of your employees
  • Customer requests are not fulfilled, or they receive repeated calls for the same thing
  • With employees leaving, you lose leads
  • Your sales cycle is not a single point
  • You’re a B2B company with good growth prospects
  • There is too much guesswork happening in your decisions
  • Marketing campaigns are being run without adequate resources

Integration of ERP and CRM

Integration of ERP and CRM

It is essential that CRM and ERP systems share data for business growth; there’s no better way to do this than with technology integration.

For example, a salesperson may need access to complete customer details and history to cross-sell or upsell; Finance executives may need to access CRM to calculate sales commissions – and so on.

CRM systems built on the ERP platforms empowers business leaders by providing a consolidated method to study pricing structures and manage indicators like customer lifetime value or acquisition cost.

Though some vendors offer prebuilt integrations for ERP and CRM offered by them or other vendors, they can be difficult to maintain, and expensive, especially when either system is upgraded.

Unified CRM and ERP systems are however more cost-effective, and all the information gets updated in real-time, instantly; they are also better equipped to manage transactional processes.

This makes programming and customization simpler.

ALSO READ : Benefits Of Software As A Service

Conclusion

Both CRM and ERP are excellent tools that help improve the profitability of a business.

However, the actual purposes fulfilled by both, vary.

An ERP system, however, is very flexible, and can be tweaked to include a CRM module – this gives you the dual advantage of having both these systems without the additional expenditure or confusion of maintaining two different systems.

Tranquil ERP is a robust and flexible software solution that can help your business achieve its goals and give you a competitive edge.

Schedule a demo at your convenient time to see how it can do this. Our representatives will be happy to answer any query you may have.

Tranquil is a prominent cloud-based ERP software system that helps you to manage your projects and business work in a hassle-free way. Moreover, with this software, you can access your business data anywhere, any time. If you want to manage an ERP software system, you can get in touch with Tranquil software.

 

 

What is Real Estate ERP and Its Benefits to the Industry?

Though most businesses all over the world have adapted to technological disruption, in the real estate and construction businesses, conventional methods still hold sway.

Workflows of scheduling, project management, and accounting, are mainly software dependent, especially on spreadsheets.

This represents a potential financial and operational risk in the real estate and construction industry.

However, after seeing how ERP has delivered several benefits to businesses across other industries and revolutionized the way business is operated, an increasing number of real-estate companies are adopting real estate ERP today.

Integrating Enterprise Resource Planning or ERP can help eliminate human error and boost productivity in the construction and real estate industry.

ERP software automates repetitive and monotonous tasks and streamlines business processes, centralizing data, saving time, providing actionable insights, enabling improved decision making, and eventually enhancing the bottom line.

Does the Real Estate Industry Need ERP Software?

Does the Real Estate Industry Need ERP Software

Good question. Obvious answer? Of course, it does!

An ERP solution can completely transform the operations of a real-estate business.

Any company, regardless of the industry, has to adapt to the dynamic business environment, and real estate ERP software can cover the management process of a real estate company comprehensively.

A robust ERP system like Tranquil can be customized to meet the specific needs of any business in any industry.

From property sale or lease to financing and general management, real estate ERP can handle every function of your business, and help you have a competitive edge.

One of the main advantages of ERP is that it integrates the different departments, connecting them and centralizing information.

Even within the real estate industry, different types of agencies are likely to have diverse business needs when it comes to ERP implementation.

The ideal ERP system should be one that addresses these unique needs.

The software can be configured to monitor properties relevant to your business, handle space management, original acquisition assignment, and other processes.

Here is a list of the features that your custom ERP can have:

  • Customer Portal – It saves customer details and a record of their transactions with you
  • Financial System – It is linked to all the other departments, and generate accurate financial reports
  • Agent management – Informs agents about different schemes, empowering them with information about rates, locations, and so on
  • Marketing and Pre-Sales Management – This module helps you to manage marketing campaigns with a simple program. It sends timely reminders to follow up with your target audience for generating more leads or converting existing leads. It helps you deliver personalized email messages and SMSes without too much effort, and your marketing team can focus on more critical tasks.
  • Property Bank Management – Perhaps this is the most module in an ERP for real estate industry as it maintains updated records of all the properties in your portfolio. You can ensure that you have precise and complete information, along with the status of all the properties in your database.
  • Booking Management – A robust ERP solution will help you to keep track of bookings and sales activities for every project you have in hand. Regardless of the different categories of your project – residential, commercial, etc., you will be able to monitor all of them easily and efficiently.
  • Visit Control – This keeps detailed and systematic records at every entry and exit point and helps you to keep electronic records of the different business activities within your company.
  • Sales and Transaction Management – This module helps in placing orders, creating a schedule, striking deals, updating you regarding the different payment stages, commissions payable to various agents, employees, and so on.
  • Human Resource Management – This module is not unique to real estate ERP, but is critical in this industry, as disparate programs are interconnected here. HR management module helps to save time and human effort; your employees can be freed from mundane administrative activities, and focus on more critical business activities. You will need less manpower as the software handles several tasks and completes them in a short period of time. The exact functionalities required can be incorporated on a case-to-case basis.

Now that we have seen the unique features that an ERP solution for real estate industry can be tweaked to have, let us discuss the numerous benefits it can offer:

1. Centralized Data Storage And Management

Any business has multiple departments and their related processes taking place at the same time; this is necessary for projects or production to complete, or sales to take place.

For example, customer management, procurement, inventory management, finance, sales, and so on – are not mutually exclusive, but take place simultaneously.

ERP facilitates this with a central, unified, and secure platform for the storage and management of data.

Business owners and managers can track and analyze data that helps in accurately calculating the expenses incurred.

The concurrent tracking capability of ERP software like Tranquil significantly improves the productivity and efficiency of the project.

2. Automation of Manual Tasks

Automation of Manual Tasks

ERP software automates manual processes, reducing the possibility of human error, increasing productivity, and releasing employees from mundane tasks to focus on more productive and business-critical activities.

With an ERP solution implemented, the marketing department can simply pull customer information from the relevant modules, and implement new and tailored marketing strategies, thereby improving overall speed and productivity.

When you have an ERP implemented, data from across the organization is stored centrally, with every department having access to the information they require.

This does away with manual data tracking, and demolishes traditional organizational silos, improving the efficacy of business processes.

ALSO READ : How ERP Software is Playing Role to Improve Business Productivity?

3. CRM For Effective Sales And Marketing Strategy Implementation

For any business to succeed, marketing activities have to be executed well, so as to increase sales.

You can create and expand an excellent base of loyal customers when you fulfill customer expectations or go beyond their expectations.

ALSO READ : Influence and Importance of ERP System in Different Industries

Real estate ERP comes with a built-in customer relationship management module that assists marketing and sales teams in storing and tracking comprehensive data on potential and existing customers in real-time.

By delivering quality services and satisfying customer expectations in time, you can go places in the real estate business.

ERP empowers sales and marketing staff with access to relevant customer data instantly, regardless of where they are, helping them close deals more efficiently and speedily.

4. Cost Reduction

It is imperative for construction companies and real estate agencies to provide accurate estimates and timelines to customers if they want to clinch deals from them.

Potential customers consider a range of factors like company reputation, service quality, commission rates, timelines and more, to decide which company to do business with.

Tranquil is a robust ERP software that can make accurate projections of project expenditure, along with the requisite deadlines.

It helps to keep expenses on track and ensure that the budget does not get overshot – if at all it does, only by a small margin.

This helps real estate companies to make more efficient use of the available manpower and other resources within the predetermined timelines and budgets.

ALSO READ : What is Mobile ERP? 

5. Real-Time Business Information and Decision Making

Real-Time Business Information and Decision Making

As your business grows, you need efficient software to record and maintain the mountains of data that gets generated.

ERP systems are capable of handling vast amounts of data, and manipulating it with precision, while also simplifying data entry and updating.

Without reliable data, you may not be able to make the right decisions, at the right time – and this could cause you to miss opportunities, and lead to losses in your business.

When you have precise and relevant data, you are able to make accurate, effective decisions, and take proactive measures to ensure business growth.

ERP offers secure data storage and management systems, and these features facilitate data-driven decision-making.

ERP systems make sure that users get access to business intelligence data in real-time, which is updated regularly throughout the entirety of the project.

BI functionality provides in-depth insights, enabling businesses to dynamically track data, and take timely, informed decisions.

6. High Return on Investment (ROI)

Implementing an effective and feature-rich ERP system will not come cheap; it is a significant expense by itself: the cost of the software itself, upgrades, consultancy charges, implementation cost, training cost, and so on.

However, the benefits and cost-savings it provides in the period after implementation not only justify the cost of implementation and offsets it, it actually provide tangible returns on that investment.

A word of caution, however; one has to allow the software to work its magic.

We recommend waiting for a couple of years after deploying the ERP to see the actual ROI kicking in.

You will be able to see the overall operation costs coming down, more billable hours, reduction in material costs, more efficient inventory management, and an increase in total revenues.

There are also intangible benefits like reduction in employee attrition, higher efficiency, and improved strategies, especially in sales and marketing.

To put it in a formula, ROI can be said to be equal to the sum of benefits (tangible and intangible) minus the cost of investment, divided by the cost of investment.

ALSO READ : How Do ERP Systems Work?

7. Effective Communication and Collaboration

Effective Communication and Collaboration

Clear, effective communication is critical for the success of any business, but especially in the real-estate business.

A real-estate agency is likely to have numerous field employees, also called offsite employees.

They must be able to use communication platforms effectively to ensure smooth operations of the business.

ERP software provides these channels at their fingertips, with built-in IM and video conferencing functionalities for effective and instant communication between all concerned parties.

The benefits offered by real-time tracking of data enable teams to stay up to date with property and customer details, project status, and so on, and also communicate seamlessly.

ALSO READ : Challenges in ERP Implementation?

In Conclusion

It is abundantly clear that ERP offers innumerable benefits to businesses regardless of the industry, and it is definitely here to stay.

Today’s ERP solutions like Tranquil are also powered by the cloud, which means that teams have access to information 24/7, regardless of their location, in a secure way.

It makes good business sense to implement ERP for real estate industry in your business and enjoy the benefits offered by this tool.

We can customize the solution to ensure that it meets your unique business needs, and is aligned with your business goals.

If you would like to see how exactly it works, we will be more than happy to schedule a demo for you at a time of your choosing. Our team will be on hand to answer all your queries and clear your doubts.

Tranquil is a prominent cloud-based ERP software system that helps you to manage your projects and business work in a hassle-free way. Moreover, with this software, you can access your business data anywhere, any time. If you want to manage an ERP software system, you can get in touch with Tranquil software.

 

 

Why is ERP System For Automotive Industry Important?

The management of any company has to take critical decisions to improve operations throughout the organization. This could include the decision on whether to implement automotive ERP systems in their companies.

ERP in the Automotive Sector

ERP software can be easily integrated into an organization to deliver benefits like operational efficiencies, cost reduction, maximizing revenues, etc.

But the implementation of ERP also incurs a cost, and it takes time and the effort of inter-departmental cooperation to make it work properly.

Why Are ERP Systems Valuable?

Why Are ERP Systems Valuable

Numerous studies conducted from time to time showed that the majority of top managers and entrepreneurs strongly felt that ERP systems were crucial for fundamental organizational operations.

The web-based app integrates seamlessly to provide a competitive edge to a business.

That’s not to say that ERP software for automotive industry is problem-free; if the right software is not chosen, or if it is not implemented correctly, it can become an expensive and cumbersome affair.

Need for ERP in Automobile Industry

While it’s true that integrating ERP systems in your automotive business can be expensive, the potential benefits far outweigh the cost and effort that goes into the implementation and adaptation.

It is therefore imperative that as the owner of an automotive manufacturing or retail business, you know about the various benefits of using ERP software.

Why is ERP Software Important for Automotive Industry?

Why is ERP Software Important for Automotive Industry

When the COVID-19 pandemic hit, and the world was besieged by lockdowns, like every other industry, the automotive industry was also badly impacted, with supply chains coming to a halt all over the world and closure of offices.

ALSO READ : How to Manage Your Business from Home in Pandemic Situation?

More people stayed and worked from home, leading to a sharp decline in vehicle usage.

On the upside, this situation led to hastened digital disruption in this sector as well.

ERP is an all-inclusive and effective solution that aids the day-to-day operations of a business.

It integrates all the departments and centralizes information, eliminating the need for disparate systems for managing different processes.

From sales to service, every bit of information about your vehicles can be viewed in real-time; this helps you monitor the effectiveness of processes, evaluate your productivity, and resolve problems in a timely manner.

You save time by not having to look at data from multiple systems and generating reports from them, and at the same time, have better control over your business.

ALSO READ : Influence and Importance of ERP System in Different Industries

ERP for the automotive industry will enable you to access and analyze data so that you can frame more effective strategy, and make informed decisions to improve overall efficiency and profitability.

It empowers automotive dealers to strategize and carry out sales and leasing processes with minimal human intervention.

By ensuring that all inquiries are attended to, and orders fulfilled, you can provide superior experiences to your customers.

What Features Should you Look for In an Automotive ERP System?

In the automotive industry, it’s essential that your business processes are both fast and efficient.

Most ERP solutions, like Tranquil, are feature-rich and have varied tools that offer excellent functionality.

An automotive ERP system should contain the following features for maximum benefits:

  • Integrated CRM, HRM, and Accounting Tools
  • Inventory Management
  • Service Scheduling Tracker
  • Sales and Repair Order Invoicing
  • Reporting Tools and Analytics
  • Mobility

Let us now take a look at the specific advantages provided by ERP to automotive businesses:

1. Reduction in Costs

Reduction in Costs

ERP software by itself, and its implementation, can be pretty expensive; however, it consolidates and integrates disparate systems that exist in your business.

Information from departments like finance, marketing, supply chain, inventory, CRM, and so on is gathered and made available in a unified, central location.

Though it doesn’t show outwardly, this one action of ERP software significantly reduces expenses and makes your business processes more efficient.

It saves time, and the whole process is smoother.

You only have to look in one place for information from anywhere in your organization.

You also don’t need to train employees on multiple software systems.

2. Enhanced Collaboration and Communication

Enhanced Collaboration and Communication

Different ERP apps have varying modules and features, but some of the common features they all have are:

  • Displaying organization-wide data in real-time
  • Improving database security
  • Optimal accessibility of database
  • Enhanced communication and collaboration

Thanks to ERP, there is no longer a need to manually collate data from disparate software apps; the ERP gathers and records everything, allowing departments to share data on a central system accurately and securely.

This sophisticated and state-of-the-art software ensures that data and information flow within your business is smooth and fast.

It becomes possible for every department to access real-time information on important objects like the status of production or delivery, availability of resources, inventory status, and so on, aiding managers to take important decisions.

ALSO READ : How ERP Software is Playing Role to Improve Business Productivity?

3. Comprehensive Analytics

With the right ERP software, your teams will be able to generate a variety of reports like expense statements, inventory level status, income reports, sales reports, and a whole lot more.

The capability of generating timely reports brings agility into your automotive business, and empowers you to make critical decisions based on data, and respond rapidly to crucial situations.

With a robust ERP app like Tranquil, you will not have to depend on a dedicated IT staff to create and access reports or interpret data.

4. Boost in Productivity

ERP solutions have the capability to optimize business processes in any industry.

If you make the effort, you may find that your business has repetitive or time-consuming activities that cost you time; however, this can be rectified by implementing an ERP system.

Many automotive companies do have operational redundancies – even the big companies; this can eventually impact your bottom line negatively.

A robust ERP app will ensure optimal use of all resources including human resources, and available time, to ensure that there is minimal wastage and maximum productivity and profitability.

5. Quality Control

Quality Control

While quality control is important for any industry, in the automobile industry, it is paramount; after all the safety of human beings can be impacted.

Additionally, when people shell out big money for a vehicle, they do expect a certain level of durability, comfort, and convenience as well.

ERP software like Tranquil has sophisticated quality control features that enable the business to ensure quality from start to finish – right up to delivery.

Components are tracked in real-time as they move from the manufacturing or assembly stage, through finishing, and delivery.

This offers control and visibility to process owners, which enables the identification and remediation of problems and eliminating defective products that can’t be rectified so that only high-quality finished products can be maintained.

This would not be possible without a robust ERP in place, and problems would only be discovered at a later stage when it would not be possible to take corrective action.

ALSO READ : Benefits of ERP for Accounting and Financial Management

6. Better Customer Support

While most automotive businesses implement ERP software to enhance their internal processes, it can actually help them to deliver significantly superior customer services, and forge stronger relationships with customers.

So how exactly does an ERP system help to improve customer relationship management?

It can integrate well with your existing CRM, and help you do the following:

  • Appeal to and reach a larger audience online
  • Nurture leads captured in the sales funnel
  • Convert leads into sales
  • Retain customers by improving relationships
  • Communicate better with your customers through every phase of the buying process

To put it in other words, ERP improves your understanding of your customers and their needs by analyzing their past purchases and preferences, helping you provide customized services, and addressing their unique requirements to their complete satisfaction.

ALSO READ : Challenges in ERP Implementation

7. Maintain Regulatory Compliance Easily

Automotive businesses have to comply with a number of regulations, especially with safety and pollution norms that tend to change suddenly.

Implementing an ERP solution that has the functionality or modules that specifically handle regulatory compliance and ensure that the business adheres to all compliance requirements, makes life simple.

The software also gives you the capability to churn the requisite reports for submitting to the regulatory authorities.

8. Optimized Production and Inventory Management

Optimized Production and Inventory Management

Any automotive manufacturer depends to a great extent on steady inventory and production processes; deploying ERP software with a robust inventory management module can help to simplify these processes and eliminate issues of carrying costs – costs incurred because of excessive stocking.

In fact, this software helps to ensure that there is always adequate stock on hand; understocking can lead to a cessation of production.

This means a delay in delivery of the product to customers, which leads to unhappy customers and can dent your reputation.

ERP solutions have features that send you alerts whenever the inventory of any items goes below a certain level so that you can order and replenish those items; some can even be configured to send orders to the suppliers automatically, without human intervention.

This means raw material delivery is optimally synchronized with production requirements.

ALSO READ : How is AI transforming ERP?

Automotive ERP systems help streamline your organization’s operations, optimize them, and give you precise, actionable data rather than having to depend on guesses and estimation.

Based on past sales data, the system can make pretty accurate sales forecasts for the upcoming period, enabling manufacturers to work out the requirement for raw materials in advance.

This information helps them to plan both procurement and production to ensure uninterrupted production.

Under and over-stocking can both be eliminated, and inventory operations optimized, facilitating the correct delivery of products to the right customer at the right time.

ERP software with an effective tracking module can help you trace parts and components; this helps you to improve inventory management and to adhere to compliance requirements.

Traceability allows you to identify the defective parts, check the quality and progress of processes, and also the satisfaction of customers with your products after delivery.

ALSO READ : What is Mobile ERP?

To Sum Up

Deciding whether to deploy an ERP application in your automotive business can itself be daunting; considering that it does come with a high price tag, it is certainly not one to be taken lightly.

However, it can really turn your business around and help put your business in the big league.

In the long run, with the right ERP, you can enjoy tremendous cost savings, improved productivity, and increased profitability.

So, it is imperative that you consider numerous factors when you choose the ERP for your company.

Consider your goals – are you looking to improve customer relationships, enhance your supply chain management, bring in more transparency, make your manufacturing and production processes better, or target business growth while keeping unnecessary expenditure at bay.

A robust ERP system like Tranquil can support all of these goals, and then some.

Check out how our ERP works, and how exactly it can transform your automotive business.

Schedule a demo with our team, and they will be happy to help you understand its works, and answer all your queries.

 

How Does ERP Deliver ROI for Business?

It goes without saying that businesses today, need ERP software; however, their implementation costs can be pretty prohibitive in many cases, spurring hesitancy among top management.

What many vendors and companies don’t realize, is that the cost should be considered in terms of the expected returns, and should not be taken in isolation.

The ERP ROI needs to be calculated, and only then will you be able to know the true cost of implementing ERP in your business.

Why Do You Need To Calculate ROI?

Businesses implement ERP like Tranquil to bring down costs of operation, boost productivity, streamline and integrate processes, and eventually, increase profitability.

Conversely, if your expenses won’t reduce, and you are unable to enjoy these benefits that you expected, and your implementation cost is high, then perhaps, it may not be a good choice to adopt ERP in your business.

Analyzing ERP return on investment is a crucial element in the process to select an ERP solution, as it clarifies how the software can be leveraged.

It will also help you see how it will impact the business in both the short and long term, to validate the investment.

ALSO READ : How ERP Can Improve Business Efficiency?

Important ROI Metrics for ERP

Important ROI Metrics for ERP

ROI of ERP implementation does not refer merely to financial gains but encompasses factors like increased productivity and efficiency in business operations as well.

These are the parameters you need to consider:

  • Expenses associated with regulatory compliance
  • Materials expenses
  • Labor expenses
  • Changes in admin expenses
  • Increase or decrease in efficiency of production
  • Projected revenue from sales and gross margin
  • Alterations to operation planning and control

How does ERP Implementation Help Businesses to Grow?

1. Improved Data Sharing

Improved Data Sharing

When you implement ERP in your business, it makes it easy to submit, modify and distribute crucial information to other departments and employees.

Seamless data sharing enhances communication across the organization and helps to enhance the quality of services and other deliverables.

Improved collaboration leads to predictable, and improved outcomes.

ALSO READ : Influence and Importance of ERP System in Different Industries

2. Cost-Efficiency

When all the important business functions are integrated, and there is a centralized view of the activities and departments enterprise-wide, business processes can be streamlined, saving significant costs.

You no longer need disparate systems for various departments and can avoid incurring extra expenditure and spending time in training users for each of these systems differently.

3. Agile Decision Making

Agile Decision Making

Enterprise resource planning solutions are not merely tools for enhancing operational efficiencies, but they are also excellent resources that aid crucial decision-making.

With the majority of modern ERP solutions being deployed in the cloud, even the most critical information can be accessed in real-time by teams even remotely – and this helps them when they are in the field and need information instantly.

Cloud deployments are more cost-effective and help small businesses measure performance and analyze their performance in real-time.

ALSO READ: Guide on How Do ERP Systems Work 

4. Improved Productivity

Obsolete models of resource planning are not exactly the best way to go running your business; not only will it cost you a lot more, it will also bring down employee productivity, and deflate their morale.

ERP software will enhance workforce efficiency and productivity, and improve the employee experience.

ERP systems reduce the need for manual effort tremendously and also eliminate duplication of work and data.

This means that instead of working your way through complicated processes, you will be able to cut down significantly on the man-hours needed, saving time and increasing productivity.

Those who used to rely on Excel sheets, and get stuck now and then, will especially get immense relief by implementing ERP.

Inter-department operations also can be automated, not just within a particular department; this provides real-time data to all the employees using the system and helps to bring everyone to the same page.

ALSO READ: Benefits of ERP in Purchase Department

5. Increased Visibility into Supply Chain

Increased Visibility into Supply Chain

For any business that has to deal with shipping their products, supply chain management is a vital process.

Robust ERP solutions like Tranquil have the capability to analyze supply chain statistics precisely to optimize expenses in the inventory and purchase departments.

This results in improved business insights into supply chain operations, empowering entrepreneurs and managers to make informed, data-driven decisions.

This gives the business a competitive edge over its rivals.

Any problems which may arise in the supply chain will be detected by the system, and alerts sent to the relevant personnel to avert or mitigate the issues.

6. Greater Customer Satisfaction

For any business to succeed and grow, it is imperative that your customers are not just satisfied, but happy; this can only be achieved by providing superior quality goods and services.

By implementing ERP in your business, you can guarantee customer satisfaction in multiple ways.

Many ERP solutions have integrated customer relationship management tools that provide all the information you are likely to need about your customers, including purchase history and billing details in addition to contact details.

This gives you an in-depth insight into the requirements and behavior of your customers, helping you to deliver personalized and enhanced services.

ALSO READ: Ways to Improve ERP with AI

7. Communication And Business Intelligence

Communication And Business Intelligence

An efficient ERP system analyzes and interprets business data efficiently, empowering you with critical information, based on which you can take important decisions.

The software brings organization-wide information into a centralized system and leverages a suite of analytical tools for interpreting BI.

This fosters improved inter-departmental communication and gives you a competitive edge in the industry.

The centralized system makes it easy to generate reports for the perusal of all departments.

The dashboard can easily be customized, simplifying it to help relevant executives to study the reports and interpret the data to gain insights and make data-driven decisions.

8. Better Inventory Control

Better Inventory Control

Inventory Management modules in ERP help you to maintain just the right amount of inventory required to ensure uninterrupted production; overstocking means more expenses, and understocking will lead to a stoppage of production.

Both are not ideal situations. Inventory is a crucial element in any business – especially for businesses in the manufacturing sector.

Even for retail, it is important to not get stocked out of products that are in demand.

The software monitors inventory levels, sending low-level alerts in time so that you can order and replenish requisite stocks.

Smooth production and order fulfillment means happy customers, who are likely to come back to you repeatedly.

9. Regulatory Compliance

ERP software integrates comprehensively and completely with every department in your company.

In this manner, it provides a critical and essential value to the company – that of traceability and accountability.

The ERP system is configured to ensure that quality control measures, audits, and other compliance requirements are adhered to and that your company always operates within the legal framework of the country of your operation.

10. Vendor Management

When businesses grow and expand, the supply chain and your relationships with the vendors become more complicated.

When ERP is deployed in your business, you have easy and instant access to contracts, policies, price lists, and other important documents, as well as detailed supplier information, like product portfolio and tax information.

These features help you to improve your business operations, and with production planning.

11. Human Resources

The human resources management module of your ERP system will help you streamline all HR activities, from hiring, to evaluations and promotions to relieving employees.

It will take care of all the administrative tasks, automate the monotonous activities, and free HR personnel to focus on improving employee retention and other important tasks.

12. Transactions

When an ERP solution is implemented properly, the Sales and Distribution module provides a centralized dashboard of all your current orders and customer transactions.

The information can be extracted from your eCommerce site and linked to your ERP system, enabling you to create sales reports in real-time, and helping you track your deliveries.

13. Real-time Data and Statistics

Real-time Data and Statistics

Working remotely has become commonplace now, and the global COVID-19 pandemic accelerated this method of work as more employees preferred to work from the safety of their homes.

Secondly, you have the higher-level executives and management who have to travel continuously to attend conferences and meetings across the globe.

Such employees need to have critical information at their fingertips to convert potential customers and close big deals.

Thanks to the cloud deployment of ERP solutions, this is very much possible in today’s world.

All you need to access the system is a computer or mobile device with internet connectivity.

Of course, access can be controlled by giving access to relevant sections of the system, and with multiple authentication protocols, to ensure data safety.

Without access to precise figures and statistics, employees may feel discouraged, and unable to put in their best efforts.

Businesses could very well lose money because of lack of information or miscommunication and deflated employee morale that makes them less productive.

With an ERP system in place, it provides all the critical information to employees, empowering them to do their jobs optimally.

And as we saw earlier, it also helps reduce operational and administrative expenses.

ALSO READ: Benefits of ERP for Accounting and Financial Management

Final Thoughts

The benefits mentioned above are by no means the only ones – however, they are the most significant ones.

Businesses usually start out by implementing standalone tools for managing business processes – like billing software, or accounting; these are the most common.

However, as the business expands, it becomes necessary to implement a comprehensive system that can handle all the departments of the business, integrating them and centralizing information for the perusal of all relevant employees.

ERP is the ideal solution that helps businesses do that; with the significant increase in productivity, efficiency, and profitability, and cost reduction, ERP can indeed give significant returns on your investment.

It is vital in today’s world to help your business to grow.

The cost of purchasing the ERP software and implementing it can be easily offset and overshadowed by the tremendous benefits your business will enjoy in the future.

Would you like to see exactly how this works? Schedule a demo with our team, and get a first-hand view of how ERP can benefit your company.

Tranquil is a prominent cloud-based ERP software system that helps you to manage your projects and business work in a hassle-free way. Moreover, with this software, you can access your business data anywhere, any time. If you want to manage an ERP software system, you can get in touch with Tranquil software.

 

How to Choose an ERP Software to Enhance your Purchase Management

It’s a well-known fact that ERP implementation can help an organization to automate and streamline business processes, reduce human effort, minimize errors, and increase overall productivity and efficiency.

Staying on top of Purchase requests, monitoring inventory levels, and negotiating with vendors can be very daunting and even chaotic.

A manufacturing business comprises several activities and elements, and the Purchase Department has to ensure that everything is made available when and where it’s needed.

A robust ERP system like Tranquil helps to streamline the purchasing process by ascertaining that you always have adequate inventory level without over or under stocking; it smoothens the procurement process and simplifies vendor management, allowing you to focus on doing business more efficiently.

Let us see how an ERP software solution can improve purchase management within your business.

Benefits of ERP for Purchase Department:

1. Improved Purchase Order Management

Improved Purchase Order Management

The immense manual effort required to fill orders, assign tracking numbers, record purchase history, coordinate with vendors, etc., can be now handled by the inventory management module of your ERP software.

It automates all of these activities, providing precise, real-time information.

It monitors and tracks inventory levels round the clock, ensuring that you always have sufficient stock to continue production uninterrupted, and fulfill customer orders.

With just a couple of clicks, all the above-mentioned activities can be completed, and you can create a purchase order – saving time and effort, and making it error-free as well – ultimately leading to savings in cost.

2. Improved Relationships with Suppliers

Managing supplier relationships is not as simple as it sounds; an ERP can help in forging and maintaining better relationships, and also improve and streamline communication with vendors.

ERP software facilitates the creation of a robust database of suppliers, which is essential for all manufacturers – especially so if you order numerous parts from multiple suppliers.

ERP records and organizes all the information about your vendors or suppliers that you need – name, contact details, tax information, their product portfolio, and more.

This gives you precise vendor information at your fingertips, making it easier to place orders and negotiate deals.

ALSO READ: What are the Challenges in ERP Implementation?

The ERP also streamlines communication as it uses a portal that is integrated with your inventory and jobs currently in progress.

You can use this to simultaneously enquire about multiple items with several vendors, and receive quotes from them without entering information again.

With streamlined, open communication channels, your suppliers get the advantage of improved lead times with better predictive modeling and timely alerts to adjust quantities, etc.

This builds trust and respect with suppliers and enhances resource planning in your business.

It is essential that you have transparency in your business if you want to maintain good relationships with your suppliers, and a fully integrated ERP solution will do just that.

By balancing customer demands, purchases, and inventory controls with vendor capacity, the ERP purchasing system users in transparency into the system and forges a better understanding of the business needs of all stakeholders.

3. Save Time and Boost Productivity

Save Time and Boost Productivity

As ERP software automates and streamlines processes and activities related to purchase, it helps save time, and improves productivity in your company; it also helps to improve relationships.

As we saw earlier, inventory management is automated by your ERP software, and it helps to maintain the appropriate levels of stocks.

The system alerts your Purchase Department of low inventory levels so that you can replenish the necessary items, or it can also be configured to send order requests to vendors automatically for you.

With increased productivity, your resources are utilized optimally, your expenses come down, and your business grows.

An efficient ERP solution like Tranquil can fast-track your success by delivering the requisite tools for streamlining, boosting productivity, and leveraging real-time data.

ALSO READ : Guide on How Do ERP Systems Work

Valuable Purchase Module Features

Valuable Purchase Module Features

Every module in the ERP software contains features that help the business in streamlining that specific process.

Here are some of the most useful features contained in the purchase module in ERP:

  • Purchase Orders – helps you to deliver finished products within deadlines. Purchase orders in ERP enable you to specify multiple delivery dates for various items.
  • Contract Management – deadlines, payment schedules, and so on, as specified in contracts, are handled by the software, by sending alerts and reminders at appropriate times.
  • Supplier Database – this keeps a complete record of vendors who provide specific items or services; information like contact data, tax ID, services or products offered, etc., are maintained.

ERP and IoT

ERP and IoT

Businesses across industries are adopting technology increasingly.

Greater importance is today being given to connectivity, and guaranteeing that automated processes work cohesively to fulfill targeted tasks.

The ERP software facilitates comprehensive connectivity within an organization.

The internet of things or IoT is actually already a part of our everyday lives, without most of us even realizing it.

Your Smartphone has apps that collect information on your various activities and send this information to relevant businesses, and they use that data to deliver personalized services to you.

ALSO READ : Ways to Improve ERP with AI

What is the connection of IoT with Purchase Management?

In a networked system where you can scan, track and collect specific items, it’s IoT at work, and you can save on manual effort by simply assigning automated resources.

You will get more accurate results, track shipments and deliveries far more efficiently, serving your customers better.

It also has the capability to analyze purchase history, giving you an insight into what products your customers are interested in. When ERP and IoT combine, it empowers you to make data-driven, logical decisions that lead to profitability and business growth.

A Complete Solution

Implementing technology to lighten the load of purchase management activities makes good business sense.

ERP for purchase management helps to bring down inventory errors, deliver accurate sales analysis, provide exemplary customer service, and make sure that every purchase is accounted for.

It is a comprehensive solution that enables you to manage every aspect of your business and saves you money without compromising on quality.

ALSO READ: Influence and Importance of ERP System in Different Industries

Choosing the Right ERP System

Choosing the Right ERP System

There are dozens of vendors selling ERP software in the market today, so how exactly will you select the right package for your business, and that too one that helps you with your purchase management?

It can be a challenging task; your ERP solution should be a fit for your business processes – not the other way around.

If you expect that any ERP software will work for your organization, with your processes conforming to the software’s functionality, think again; it won’t happen that way.

An ERP is a disruptive and transformational business initiative, that will bring in big changes in the way your department functions. Ergo, this decision should not be taken lightly.

So how to choose the right ERP for Purchase System?

  • Research and Query: There are innumerable ERP solutions in the market; do your due diligence, read independent reviews, ask your peers who have implemented the software recently, and look for feedback left by their customers, to come up with a shortlist of vendors or software. Remember, each solution is likely to have its own set of strengths and weaknesses, and the set of features may vary for all.
  • Review and Analyze your Business: Do a SWOT analysis, and note down how you want your processes to be in the future, and what your requirements would be to get there. Using this as a basis, you can ask potential vendors to demonstrate how their product will be able to fulfill that need and be a fit for your business needs.
  • Assess How Good a Fit an ERP is: while it is a business initiative, you need to know how good a technical fit the software will be for your business.
  • Work out the Total Ownership Cost: most ERP vendors will downplay the cost of the software by showing you the benefits; however, it is essential that you know upfront, about all the expenses – the ‘hidden’ ones included before you make a deal with any vendor. The potential hidden costs include implementation charges, maintenance, and tech support, hardware upgrade, and more.
  • Draw Up a Realistic Plan of Deployment: create a thorough plan that includes installation activities, testing, and end-user acceptance activities. Make sure that you come up with the plan before you hone in your software selection so that you can fully appreciate the financial, hardware, and human resource commitments you will need to successfully adopt the technology in your business. The implementation plan must be comprehensive and comprise activities to manage important organizational changes, numerous test iterations, data migration, workflow design, and so on.
  • Track Potential Benefits: without measuring, you cannot achieve – and this holds true for ERP too. The whole point of implementing ERP is decreasing expenses, boosting productivity, increasing profitability, scaling for growth, and so on. It is crucial that you predict and measure benefits against important metrics to realize your maximum ROI on implementing ERP.
  • Include your Team: The end users – your employees who will be using the ERP solution, should also be given a say in the choice of software, as they are the ones who will have to deal with the consequences of its shortcomings. Let them be part of the demo, and see how comfortable they are, whether they are able to work with it, and they find it useful.

This will also help you to ensure that everyone is on board – after all, nobody takes very kindly to change.

So now that you have read all about how the right ERP software can benefit your business, why not take a look to see how it actually works? Schedule a demo session for Tranquil ERP at your convenient date and time, and our representatives will be happy to answer all your queries.

Tranquil is a prominent cloud-based ERP software system that helps you to manage your projects and business work in a hassle-free way. Moreover, with this software, you can access your business data anywhere, any time. If you want to manage an ERP software system, you can get in touch with Tranquil software.

 

Detailed Guide on ERP in Production Planning

Like every other industry, the manufacturing industry has also undergone a radical transformation in its everyday operations and the way it does business.

Technology has been widely adopted for various requirements.

Smooth information flow is an absolute must for efficient functioning.

In a bid to foster better collaboration among employees, bring in automation, and streamline operations, an increasing number of manufacturers are implementing sophisticated technology.

ERP software is a suite of applications that help to automate and streamline various operations in a business, from procurement to production planning to supply chain to sales, improving productivity and efficiency in the whole organization, and increasing revenues.

A robust ERP like Tranquil allows you to access all these features remotely thanks to cloud deployment, facilitating remote work and collaboration, and round-the-clock support; it also helps you manage your inventory more efficiently, and give 360-degree visibility into your business in real-time, enabling you to make data-driven decisions to promote business growth.

How does ERP production planning help exactly?

Let us first understand what is meant by production planning, and why it is important in a manufacturing business.

What Is Production Planning?

What is Production Planning

Production planning refers to the process of creating strategies to allocate resources like employees, raw materials, finances, workstations, and so on, to make sure that production happens on schedules to fulfill orders without delays.

It is imperative that the target management for production and sales and stock levels are well planned for, and a proper estimate is arrived at.

One could say that production planning helps to optimize the manufacturing process, to ensure maximum efficiency in the production process.

ALSO READ : Importance of ERP System in Different Industries

Steps Involved in the Production Planning

  • Establishing production capacity
  • Defining your audience and predicting market demands
  • Effective inventory management
  • Reducing wastage
  • Assessment of risk and management control

Now let us examine what the role of ERP in the production planning process is.

How Does the ERP Software Increase Productivity?

How Does the ERP Software Increase Productivity

We have seen that an ERP solution is made up of several modules that help in streamlining and managing various business activities and departments, which eventually help in production planning.

All the information from across a company is made available in a central dashboard, with an in-depth and comprehensive view of the whole manufacturing process.

This lets you keep track of the status of production in real-time, without the necessity of depending on a set of employees to fill you in on those details.

Let’s take an example:

The procurement team can ensure that raw materials are made available always and that it never gets stocked out, simply by monitoring the inventory level in the system in real-time.

This, in turn, ensures uninterrupted production, helping you meet customer demands.

With automation, the entire process becomes more efficient, employees become more productive, and you can serve your customers better.

ALSO READ:  Important ERP Modules and Functions

Benefits of ERP in Production Planning

Benefits of ERP in Production Planning

You have seen the role that enterprise resource planning or ERP software plays in production planning.

Let us now break down the specific advantages it provides:

1. Improved Customer Service

The production planning module in an ERP solution ensures that beginning with raw materials procurement, right up to the finished product rolling out, the entire process is streamlined and optimized.

It handles the scheduling and optimizing of the production cycle, eventually making sure that the final product is delivered in time, with absolutely no compromise in the quality of products.

By ensuring timely delivery, you can satisfy even the demanding customers, and foster strong bonds with them.

It helps to build trust, and you can not only get them to keep coming back for repeat orders, but they will also spread the word about your products and help you get new customers to expand your base.

2. Smooth Workflow

Smooth Workflow

A smooth workflow is crucial to ensure efficiency in your business, regardless of the industry; for manufacturers, it is doubly important.

Without an unhindered workflow, you can expect heavy workload, delayed deliveries, lost customers, and more.

By automating workload, you can make sure that repetitive, time-consuming, and cumbersome tasks are eliminated, manual intervention is reduced, errors are diminished, and the workflow is smooth and consistent.

ERP for manufacturing helps manufacturing businesses in the planning, implementation, and controlling of production, as well as in the integration of these operations with other business systems.

ALSO READ: Benefits of ERP Software for Healthcare Industry

3. Inventory Control and Management or Material Requirements Planning

For any business, inventory control is important – but for a manufacturing business, it is a critical process.

Managing and controlling inventory efficiently and in a structured way is essential; it helps management to maintain a balance between carrying sufficient inventory to be able to meet customer demand, without overstocking and running the risk of high cost and risk of inventory holding.

Inventory Management module of Tranquil ERP continuously updates the status of inventory in real-time, placing orders automatically or sending alerts to the relevant personnel to ensure timely replenishment so that production is not affected.

It includes functionality that ensures that the stock is replenished exactly when required so that the company need not hold vast quantities of items that are working in progress.

In short, ERP production planning helps to make sure that the inventory is processed and managed in a streamlined manner.

ALSO READ : What is Mobile ERP? 

4. Improving Equipment

Improving Equipment

All equipment must be properly maintained with regular cleaning and servicing to keep it functioning whenever required and to avoid unexpected breakdowns.

This is in theory; in practice, however, this rarely happens, and servicing is put off or inadvertently gets delayed.

This causes a sudden breakdown or even damage of essential machines and equipment, resulting in a stoppage of production – which eventually translates into delayed production and failure to meet the targets to satisfy customer demands.

All these problems can be resolved by implementing ERP in production planning, as it can help in scheduling regular maintenance and service, and ensure timely cleaning to prevent breakdowns and eliminate major repairs in the future, especially when it is important for productivity to be high.

This way, you will be able to ensure that your machinery is in shape, up and running when required, and has the capability to meet target outputs; this also ensures optimal use of resources.

ALSO READ: Benefits of ERP for Accounting and Financial Management

5. Boosting Employee Morale

A chaotic workflow can stress out your employees, and cause burnout; this can be completely reversed with a systematic and smooth workflow.

It can help reduce employee stress significantly and increase their productivity.

Stress can hamper manufacturing, as it can be extremely distracting, cause fatigue both mental and physical, ultimately causing defects in the products being manufactured on the shop floor.

An effective ERP system can help keep all such problems at bay.

An ERP system will foster improved collaboration, and help employees and teams across departments to meet their deadlines calmly and efficiently.

Staff on the shop floor are well informed of their tasks, responsibilities, deadlines, and milestones, and are given timely reminders to help them achieve the goals in a hassle-free, organized way.

6. Avoiding Delays and Downtimes

Avoiding Delays and Downtimes

Downtimes or idle time in manufacturing is nothing but the times when workers or machines are unproductive, but they are still getting paid.

This means an added expense for the company without corresponding returns.

This could happen due to any one of several possible problems like raw material shortage, machine repairs, power outage, and so on.

However, by adopting ERP software, this unproductive period can be avoided.

The system schedules timely machine maintenance, inventory replenishment, and so on, helping to keep downtime or idle time to a minimum.

The software coordinates with the procurement department to ensure timely release of raw materials and makes sure that production continues without disruption, and finished goods roll out right on schedule.

ALSO READ: What are the Challenges in ERP Implementation?

7. Enhanced Performance and Quality

Enhanced Performance and Quality

Quality control is absolutely essential in manufacturing, to make sure that there are no defects in the final products, and only high-quality products make their way to the customers.

In fact, at different stages in the manufacturing process, your products need to pass the requisite industry standards, to qualify as acceptable; it will ensure the high quality of your finished goods.

This is imperative if you want to run a successful business.

And if you succeed in ensuring product quality, you can be sure, that your customers will become your brand ambassadors and spread the word about your company without your asking them to do so.

Final Thoughts

Implementing an ERP solution is a surefire way of streamlining business processes, boosting performance, increasing productivity, and enhancing revenues.

While it has already been implemented in numerous companies, ERP is all set to become a must-have for any manufacturing business across the world.

By adopting an effective, flexible, and customizable ERP system like Tranquil for production planning, you can experience significant growth in your overall productivity.

Are you interested in seeing how exactly it will work?

Schedule a demo with us, and our representatives will be happy to show you how our ERP system will help take your manufacturing business to the next level, and answer any queries you may have.

We look forward to hearing from you soon!

Tranquil is a prominent cloud-based ERP software system that helps you to manage your projects and business work in a hassle-free way. Moreover, with this software, you can access your business data anywhere, any time. If you want to manage an ERP software system, you can get in touch with Tranquil software.

 

Advantages of ERP in the Education Sector

Thanks to rapid technological progress, educational institutions have transformed the way they manage operations and activities.

Older legacy systems have given way to ERP solutions like Tranquil leading to measurable and rapid improvement in administration.

ERP software helps schools and colleges to manage their daily tasks, internal and external resources, control processes like fee payment, library, transport, student enrollments and management, courses and curriculum, exams and results, teacher and other employee management, lectures, and more.

ERP for educational institutions comprises a suite of tools that enables campus modernization and helps to upgrade and manage the various processes that happen every day.

The software connects all the departments, bringing the information to a centralized system, automates processes, eliminates errors and redundant data, and boosts the overall efficiency of the staff.

It must be borne in mind, however, that the management must be aware of the fundamental benefits of bringing automation into the institution.

After all, it is a huge change, and it can be overwhelming – and many of the end-users may be resentful or technically challenged, so it’s absolutely important that everyone is educated on its use and advantages.

ALSO READ : Benefits of Software As A Service

The implementation of educational ERP allows all stakeholders to get a centralized view of the entire institution in the dashboard, with all relevant information, at their fingertips, regardless of time or place. With teachers being able to track the progress of students whenever they need to, they can dedicate more time to focus on the actual teaching.

ERP software also helps parents to stay informed about their ward’s progress, improving communication among the institution, teachers, and parents.

The admin department becomes more productive and efficient and enjoys time savings thanks to the ERP which streamlines all the processes in the institution.

It also improves the efficiency of allocation and operation of academic resources.

Advantages of Education ERP System

More and more educational institutions of all sizes everywhere in the world are increasingly choosing to implement this technology, because of the following advantages offered by the education ERP system:

1. Simplified Admission Process

Simplified Admission Process

Nearly all of us have gone through painstakingly long and complex admission processes for colleges if not schools.

Applications ask for a number of student details including contact information, grades, subjects, strengths, and more.

It is imperative to check all the details to establish the eligibility of candidates – and needless to say, it can take a significant amount of time.

A good ERP solution simplifies this process by displaying all essential information in a single place, making it easy for the admin to access, and hasten the process.

ALSO READ: Challenges in ERP Implementation

2. Real-time Data Record

In education ERP software, access can be granted to any number of people in a department as deemed necessary.

As the employees of various departments have real-time access to relevant information, they can stay informed about all the improvements or changes that are happening in the institutions.

Real-time data records help staff to deliver services efficiently and on time, eventually enhancing the image of the institution.

3. Automated Fee Payments

Automated Fee Payments

Collecting fees is one of the most essential processes in any educational institute – after all, it is the lifeblood of the organization without which it would fail to function.

Manually checking all the payment records of every student to determine fees paid and pending – was extremely cumbersome and time-consuming.

A reliable ERP for education sector frees the administrative office from this monotonous task, rendering fee collection smooth and quick.

It automatically separates fees collected into different categories and tracks each element in the fee structure, like the amount paid for the library, lab, admission, tuition, hostel, and so on.

This helps students to stay informed about their fee payment status as well.

Automated alerts are also sent by the system to parents to make sure that they are notified in time regarding upcoming or pending fee payments through the official communication channel.

ALSO READ: Benefits of ERP for Accounting and Financial Management

4. Centralized Data Management

Every educational institution has to store a vast amount of information – students, exams, courses, lesson schedules, books -and a whole lot more.

An ERP system brings the entire campus together, centralizing the information to ease data management.

Stored data can be shared among all the departments so that everyone is on the same page, and stay up to date with information and announcements.

ERP affords excellent control of communication both internal and external and ensures that you don’t experience a breakdown in communication.

5. Prompt Decision Making

Prompt decision making

Education ERP software is capable of handling vast amounts of data and generating reports in bulk, to aid in the various administrative tasks like admissions, fee payments, student enrollment, payroll, employee records, student accommodations, and similar.

Being able to access all of this information in seconds means it helps the institution to take critical decisions quicker, and in an informed manner.

This leads to increased productivity, improved performance, and better student services as well.

ALSO READ: Benefits of Mobile ERP 

6. Cost-Effective

Saving in costs is one of the biggest benefits of implementing ERP in any sector, and holds true for the education industry as well.

It automates and streamlines processes, diminishing the need for manual intervention in administrative activities from admission to exam results.

This helps to free up staff from mundane activities and focus on student welfare, improving course planning or other productive activities.

The significant cost savings achieved by implementing ERP in an educational institution can be diverted into providing superior quality education for the students.

7. Faster Management Process

Faster Management Process

ERP software for educational institutes provides quick, easy access to information from all the departments in an institute, helping the management to get an all-around view of the situation in real-time.

This helps them take data-driven actions that can help the institution to grow.

Hassle-free data access and informed decision-making enable administration and management to craft better strategies for the future.

8. Reduced Paperwork

ERP software digitizes administrative activities, reducing paperwork to a bare minimum.

By connecting all the departments on a single platform, department heads and employees can easily share information, conduct meetings, and make informed decisions, leading to a significant cost saving in paperwork.

9. Improve Resource Management

Improve Resource Management

Maintaining resource databases manually can be very time-consuming and monotonous.

However, a robust ERP solution tracks inventory and resources used with the inventory management module like this one in Tranquil ERP.

You will be able to assign resources and activities and monitor them seamlessly, optimizing operations, streamlining daily activities, and resolving issues before they become too problematic.

10. Data Security

An efficient ERP system implements multi-layer security protocols to ensure that only authorized persons have access to sensitive student information and that it can’t be misused by mischief-makers.

Unlike manually stored paper files on shelves, digitally stored files cannot be accessed easily and hence offer a higher degree of security – regardless of the volume of data.

The ERP system can store, retrieve, and manage mountains of data in just seconds or minutes, without compromising on security.

It also maintains a backup so that in case of the system crashes, critical information is not lost.

11. Effective Communication

Effective Communication

Though there are different ERP modules for educational institutions depending on the unique needs of each institute, it offers individual portals so that every stakeholder can access the updates, notifications, and information that is relevant to them.

For example, the student portal makes it possible for students to check what assignments are posted, upload completed assignments, access lecture schedules or time tables, exam schedules, pay fees or bills for other services, fill up forms or submit details asked for, and whatever else is required.

Parents can access important information regarding fee payment, student attendance, grades, and so on.

Teachers will be able to set assignments or homework, check the completed assignments uploaded by students, post grades and exam results, submit contact information, remarks for individual students, details about courses, schedules, syllabus, and more.

In this manner, the education system ERP helps to improve communication among students, teachers, and parents, keeping everyone on the same page regarding important matters.

By eliminating the need for waiting in long lines, it saves everyone concerned a lot of time, which can be put to more productive use.

ALSO READ: Ways to Improve ERP with AI

12. Increased Teaching Time

We can all agree that the main goal of any educational institution – from primary school to post-graduate course universities – is teaching the students.

With digitization and automation, teachers can be freed up from trivial and time-consuming activities like marking student attendance, maintaining timetables and lecture schedules, distributing assignments to individual students, keeping records of courses, and more.

This time can be used more productively used by them to upgrade their own knowledge, learn enhanced methods for teaching, and provide a higher quality of education to their students.

At Tranquil ERP, we have several years of providing full-suite ERP software to a wide range of industries to businesses and non-profit organizations in the GCC region and elsewhere. Our solution is flexible and can be customized to include modules that serve the unique needs of your industry.

We would be happy to show you how exactly this works, explain everything in detail, and answer all your queries. Schedule a demo with us right away, and we can get started.